City View Room & State Room (1957 E Street)

Departmental User Guidelines

If your department is planning to hold an event in the City View Room or State Room (1957 E Street), please be sure to review the following policies and guidelines that are specific to those venues as well as the general Departmental User Guidelines.

Booking Window

Event Policies

  • Events held in the City View Room and State Room will be assigned an event planner.
  • Venue rental rates apply for events held in the City View Room and State Room. Please contact Events & Venues for more information.

Booking Confirmation

  • A booking confirmation and contract will be emailed to the scheduler who requested the space after each request has been reviewed. Both documents need to be signed and emailed back to Events & Venues within five business days.
  • Failure to sign and return the booking confirmation and contract within five business days will result in an immediate release of space.
  • Once the contract is countersigned and the event is confirmed, an event planner will be assigned to the event and will reach out to the event point of contact four weeks prior to the event.

Event Modification

  • Contact the event planner assigned to your event to request or change event set-up and/or audiovisual elements.
  • Requests or changes to space, date or time to any reservation need to be made by a scheduler online through an Event Modification Form at least three business days prior to the event; otherwise, there is no guarantee the request can be accommodated. Phone, email or paper requests cannot be accepted.
  • Modification requests are subject to approval.

Cancellation and No-Show Policy

  • Cancellation fees may be applied, as outlined in the contract.
  • There will be no refunds for no-shows. 

Learn more about the City View Room and State Room and submit your request through our online reservation system.

Effective as of April 12, 2018.