Jack Morton Auditorium & Art Gallery Lobby (Media and Public Affairs)

External Client User Guidelines

If your company or organization is planning to hold an event in the Jack Morton Auditorium or Art Gallery Lobby (Media and Public Affairs), please be sure to review the following policies and guidelines that are specific to the venue as well as the general External Client User Guidelines.

BOOKING WINDOW

  • Reservations for the Jack Morton Auditorium or the Art Gallery Lobby need to be made at least 20 business days in advance.

EVENT POLICIES

  • Events held in the Jack Morton Auditorium or Art Gallery Lobby will be assigned an Event Planner.
  • Venue rental rates apply for events held in the Jack Morton Auditorium and Art Gallery Lobby. Please contact Events & Venues for more information.

BOOKING CONFIRMATION

  • A booking confirmation and contract will be emailed to the client who requested the space after the request has been reviewed. Both documents need to be signed and emailed back to Events & Venues within five business days.
  • Failure to sign and return the booking confirmation and contract within five business days may result in release of space.
  • Once the contract is countersigned and the event is confirmed, an Event Planner will be assigned to the event and will reach out to the event point of contact typically four weeks prior to the event.

EVENT MODIFICATION

  • Contact the Event Planner assigned to your event to request or change event set-up and/or audiovisual elements.
  • Requests or changes to space, date or time to any reservation need to be submitted to the Event & Venus Scheduling department at least three business days prior to the event; otherwise, there is no guarantee the request can be accommodated.
  • The item rental charge will be doubled for requests that are received and honored with less than three business days’ notice.

CANCELLATION POLICY

  • In the event the Client cancels the Event, the Client agrees to pay, as liquidated damages and not as a penalty, a fee based on the total cost of the Event.  The amount due shall be based on the following schedule:
Notification of cancellation
prior to Event start date
Cancellation fee % of
total cost of Event
0-14 days 100%
15-30 days 50%
30+ days 25%

 

Learn more about the Jack Morton Auditorium and Art Gallery Lobby and submit an External Client Request for Proposal.

Effective as of September 6th, 2016.