Marvin Center & Outdoor Space

External Client User Guidelines

If your company or organization is planning to hold an event in the Marvin Center or any of our outdoor spaces, please be sure to review the following policies and guidelines that are specific to the venue as well as the general External Client User Guidelines.

  • Reservations for the Marvin Center & outdoor venues need to be made at least 20 business days in advance.
  • External clients may book Marvin Center and outdoor spaces during the non-academic school year, meaning Winter, Spring and Summer breaks.
  • During the non-academic school year the Marvin Center & outdoor venues are available for rental any day for the week between 7:00 a.m. - 12:00 a.m.
  • Events sponsored by a GW department or student organization may book the Marvin Center venues during the academic school year.
  • If the event is sponsored by a GW department then the Marvin Center venues are eligible to be reserved Monday through Friday 7:00 a.m. - 6:00 p.m.
  • If the event is sponsored by a GW student organization then the Marvin Center venues are eligible to be reserved any day of the week between 7:00 a.m. - 12:00 a.m.

  • All outdoor events requesting amplified sound need to complete an Amplified Sound Request Form online prior to event approval. Submitting an Amplified Sound Request Form does not guarantee amplified sound approval.
  • During the academic year, amplified sound will only be considered Friday, 4:00 p.m. - 9:00 p.m.; Saturday, 12:00 p.m. - 7:00 p.m.; and Sunday, 12:00 p.m. - 5:00 p.m. Outdoor sound will not be permitted during university designated reading days through exam periods.

  • A booking confirmation and contract will be emailed to the client who requested the space after the request has been reviewed. Both documents need to be signed and emailed back to Events & Venues within five business days.
  • Failure to sign and return the booking confirmation and contract within five business days may result in release of space.
  • Once the contract is countersigned and the event is confirmed, an event planner will be assigned to the event and will reach out to the event point of contact typically four weeks prior to the event.

  • In the event the client cancels the event, the client agrees to pay, as liquidated damages and not as a penalty, a fee based on the total cost of the event.  The amount due shall be based on the following schedule:
Notification of cancellation
prior to Event start date
Cancellation fee % of
total cost of Event
0-14 days 100%
15-30 days 50%
30+ days 25%

 

Learn more about the Marvin Center and outdoor space and submit an External Client Request for Proposal.

Effective as of April 12, 2018.