Marvin Center & Outdoor Space

Departmental User Guidelines

If your department is planning to hold an event in the Marvin Center or any of our outdoor spaces, please be sure to review the following policies and guidelines that are specific to those venues as well as the general Departmental User Guidelines.

Booking Window

  • Reservations for major space in the Marvin Center and outdoor space need to be made at least 10 business days in advance.
  • Reservations for meeting rooms in the Marvin Center need to be made at least three business days in advance.
  • Reservations for ground floor study & meeting space in the Marvin Center can be made up to two weeks in advance, in a single two-hour increment per day.
  • University departments/offices may book space in the Marvin Center during the academic year during the following times:
    • Monday through Friday 7:00 a.m. to 6:00 p.m.
  • University departments/offices may book space past 6:00 p.m. in the Marvin Center if the event is for the George Washington University (GW) students.

Event Policies

  • All outdoor events requesting amplified sound need to complete an Amplified Sound Request Form online prior to event approval. Submitting an Amplified Sound Request Form does not guarantee sound approval. Phone, email or paper forms cannot be accepted.
  • During the Academic Year, amplified sound will only be considered Friday, 4:00 p.m. - 9:00 p.m.; Saturday, 12:00 p.m. - 7:00 p.m.; and Sunday, 12:00 p.m. - 5:00 p.m. Outdoor sound will not be permitted during University designated reading days through exam periods (including those for the Law & Medical Schools).
  • All Marvin Center A/V equipment used outdoors requires the use of a Marvin Center technician for $20.00/hour with a four hour service minimum.
  • Grounds labor is required for all food related and/or excessive disposal needs after 4:00 p.m. on weekdays and anytime during weekends and holidays with a four hour service minimum.

Booking Confirmation

  • A booking confirmation will be emailed to the online authorized scheduler who requested the space after each request has been reviewed. The booking confirmation needs to be signed and emailed back to Events & Venues within two business days.
  • Failure to sign and return the booking confirmation within two business days will result in an immediate release of space.

Event Modification

  • Marvin Center Meeting Space:
    • Requests or changes to any reservation need to be made by an authorized scheduler online through an Event Modification Form at least three business days prior to the event; otherwise, there is no guarantee the request can be accommodated. Phone, email or paper requests cannot be accepted.
    • Modification requests are subject to approval.
  • Marvin Center Major Space, Outdoor Space and Sponsored Events:
    • Contact the Event Planner assigned to your event to request or change event set-up and/or audiovisual elements.
    • Requests or changes to space, date or time to any reservation need to be made by an authorized scheduler online through an Event Modification Form at least three business days prior to the event; otherwise, there is no guarantee the request can be accommodated. Phone, email or paper requests cannot be accepted.
    • Modification requests are subject to approval.

Cancellation and No-Show Policy

  • Cancellation of a Marvin Center major space or outdoor space reservation needs to be made by an authorized scheduler through the Event Cancellation Form at least five business days prior to the event. Phone, email or paper requests cannot be accepted.
  • Cancellation of a Marvin Center meeting room reservation needs to be made by an authorized scheduler through the Event Cancellation Form at least three business days prior to the event. Phone, email or paper requests cannot be accepted.
  • Weather call for events in outdoor space is to be made by 10:00 a.m. the business day before the event. For events on a Monday, call time is by 10:00 a.m. the previous Friday. Any calls made after this time, with grounds labor requested, will be charged the full amount for the service. All events need to make a weather call/reconfirm.

Learn more about the Marvin Center and outdoor space and submit your request through our online reservation system.

Effective as of August 15, 2017.