FAQ

Water Filtration stations are placed throughout campus and buildings for attendees to use during events. Wherever possible, consider environmentally-friendly alternatives for your event, e.g., reusable or reduced event materials, biodegradable or reusable catering serviceware. For more information please visit the Sustainable GW website or check out the Sustainable GW Green Event Guide. 

Although there is no designated parking for specific events, there are accessible parking areas near all of our venues.  Please visit the Visitor Parking website for the most up to date parking information.  

Visit the Student Life website for event planning information. 

All users of university facilities are required to carry liability insurance.  For more information, please review the Liability insurance policy of the Office of Risk Management website. 

Your event isn't required to be posted on the GW Event Calendar, but if you would like the GW community to be able to view it there you must submit your event online.  Please visit the Marketing and Creative Services website to learn more about the Event Calendar.

You can work with the Marketing and Creative Services team for staging and exhibit materials to elevate your event to the next level.

Submit a photo coverage request to GW Marketing and Creative Services. 

At GW we are committed to ensuring accessible options that adhere to the Americans with Disabilities Act standards.  Please visit our Accessibility at GW website for more information

GW event staff coordinates these details with a variety of offices on campus, including the Office of the President, Communications and Security teams. In addition, the University is closed to the press, unless prior arrangements have been made. If you plan to invite members of the press to campus, please coordinate with GW media relations.  Otherwise, members of the press will be asked to leave campus.

Student Organization and Department events will be billed to the Oracle number provided in the request form.  If more than one Oracle number will be used to cover event costs, it is the responsibility of the Student Organization or Department to provide Events & Venues with these details.

External clients will be responsible for payment as outlined in their contract, with the final invoice issued at the conclusion of each individual event.

If the University closes due to weather, ALL University events, unfortunately, will be cancelled.  If the city is still operational, external clients will have the option to cancel their event.  Any cancellations should be discussed with your Venue Manager. Please visit our Campus Advisories website for any ongoing alerts that may disrupt your event. 

Please visit the university's COVID-19 website for a comprehensive listing of expectations and policies.