Frequently Asked Questions
- How can my event join the George Washington University’s plan to ultimately eliminate single-use plastics and have a sustainable event?
Water Filtration stations are placed throughout campus and buildings for attendees to use during events. Wherever possible, consider environmentally-friendly alternatives for your event, e.g., reusable or reduced event materials, biodegradable or reusable catering serviceware. For more information please visit the Sustainable GW website or check out the Sustainable GW Green Event Guide.
- Where can I park during my event?
Although there is no designated parking for specific events, there are accessible parking areas near all of our venues. Please visit the Visitor Parking website for the most up to date parking information.
- What are the Student Organization event guidelines, polices and resources?
Visit the Student Life website for event planning information.
- Do I need Liability insurance for my event?
All users of university facilities are required to carry liability insurance. For more information, please review the Liability insurance policy of the Office of Risk Management website.
- How do I add my event to the GW Event Calendar?
Your event isn't required to be posted on the GW Event Calendar, but if you would like the GW community to be able to view it there you must submit your event online. Please visit the Marketing and Creative Services website to learn more about the Event Calendar.
- Can I enhance my event with GW branded material?
You can work with the Marketing and Creative Services team for staging and exhibit materials to elevate your event to the next level.
- How do I request photo coverage of an event?
Submit a photo coverage request to GW Marketing and Creative Services.
- What accessibility options are available at GW?
At GW we are committed to ensuring accessible options that adhere to the Americans with Disabilities Act standards. Please visit our Accessibility at GW website for more information
- Are animals allowed in GW's venue spaces?
Only animals who meet the definition of a service animal have access to any other university facilities. Please visit our Disability Support Services website for more information.
- Why do I need to inform GW if I have invited any prominent speakers, attendees, or press?
GW event staff coordinates these details with a variety of offices on campus, including the Office of the President, Communications and Security teams. In addition, the University is closed to the press, unless prior arrangements have been made. If you plan to invite members of the press to campus, please coordinate with GW media relations. Otherwise, members of the press will be asked to leave campus.
- How will I be billed for my event?
If there are costs associated with your event, Student Organization and Department events will be billed to the Oracle number provided in the request form.
External clients will be responsible for payment as outlined in their contract, with the final invoice issued at the conclusion of each individual event.
- What is GW's Adverse Weather and Emergency Events Policy?
If the University closes due to weather, ALL University events, unfortunately, will be cancelled. If the city is still operational, external clients will have the option to cancel their event. Any cancellations should be discussed with your Venue Manager. Please visit our Campus Advisories website for any ongoing alerts that may disrupt your event.
- Are there currently any COVID-19 restrictions in place?
Please visit the university's COVID-19 website for a comprehensive listing of expectations and policies.
- Can I rent classroom or academic space?
Academic space may be requested for use by faculty/staff and schedulers for student organizations through the Office of the Registrar's website. Outside groups must have a GW sponsor in order to rent space and must be either a non-profit or government organization. Outside groups may only rent space in the Summer semester.