Event Resources

Department Event Portal: This portal is utilized by GW internal departments to review and reserve space.

Student Organization Event Portal: This portal is utilized by GW internal Student Organizations to review and reserve space.

Event Planning Checklist (PDF): A general checklist of potential deliverables to assist with your programming.

Sample Event Planning Timeline: Create an event planning timeline for your next event.

The Single-Use Plastics Implementation Plan & Guide /  Green Event and Catering Guide: The University has committed to eliminating single-use plastics on GW property to the greatest extent possible. In accordance with the University’s Single Use Plastics Policy, GW Organization required to follow its restrictions and guidance regarding single-use plastics.

Special Events Insurance Coverage: Any activity or event sponsored by a third party at a GW facility must be covered by liability insurance procured by the third party.

Foggy Bottom/Mount Vernon Hotels: Procure to Pay (P2P) has negotiated hotel lodging discounts offering reduced pricing at specific properties that are convenient to the GW Foggy Bottom and Mount Vernon campuses.  

A-Z Vendor List: iBuy+ and Procure-to-Pay offers the opportunity of savings to GW and MFA faculty and staff via contracts with various suppliers.

Supplier Selection Memo Form: For use when you are requesting contracts at, or in excess, of $25,000.

Event Support Request Form: Request for assistance from the Events & Venues Team requires at least 10 weeks of lead time.

University Leadership Request Form: If you have submitted an Event Request form on behalf of University Advancement AND the President or the Provost's attendance is being requested, this form must be completed.

Space Modification Form: Requests for modifications of space need to be made online through this form before the close of business at least 15 days prior to an event.

External Client Request Form: External Clients must submit an External Client Request Form and be approved to host an event in one of GWU's Specialty Venues.